Programs

Our programs are all part of a cohesive environment of safety and fun. Each is designed to facilitate a population of students and campers with specific needs and wants.

Summer Fun Programs

Our SFPs are planned to be traditional American camp experiences. Hiking, arts and crafts, star gazing, fire circles, horseback riding, swimming, and good old fashioned fun are on the agenda.

Homelessness Prevention Program

We invite youth in shelters, abusive homes, or on the streets to join us as residents, helping to keep our campus alive and well. We’re taking ‘home ec’ to a whole new level with meal prep, equestrian care, and groundskeeping, to name a few, because life skills are survival skills. In exchange, we offer room and board, and opportunity to take classes for credits or GED preparation.

Those who wish to sponsor a student scholarship can become Patrons to our program.

Work-Study Reduced Tuition Program

A few hours of kapers a day keeps the tuition fees away. Join junior staff and for each hour of helping out on daily operations tasks, work off between $10 and $50 in tuition costs.

Those who wish to sponsor a student scholarship can become Patrons to our program.

LGBTQ Safe Haven Program

In our own sneaky way, Camp Oak Hallows is deceptively also advertised to homophobic-religious audiences as a ‘gay therapy’ camp, but SURPRISE, it’s mental health and safety therapy, not conversion therapy! For as many weeks as parents or guardians purchase a la carte, their camper is safe and loved at Camp Oak Hallows.

You can support this mission at this link.

Equestrian and Canine Therapy Program

Headmaster Kai Meador wants a barn, and a barn means animals. Specifically, horses and dogs. Working with local shelters, COH has plans to adopt animals who have spent more than two weeks in circulation without being adopted into traditional families – our untraditional one will have to do! Campers and students alike are welcome to love and cherish these rescue pets and help care for the four legged family alongside barn staff.

Section 504 Alternative Education Program high school

Disabled and Differently Abled students who would typically have 504 Plans in place in public schools are offered our alternative plan: Design your school the way you need it. Online, small-group, peer-led, independent research, and CBE preparation courses are available, pick and choose your combination of resources to get your credits and graduate at your own pace.

Prefectry Program

Just like Hogwarts, COH has prefects: junior staff who live and work on-camp in positions such as quarter masters (living in units with students and campers as guardians,) kitchen staff, barn staff, lifeguards, and subject specialists.

Everybody’s got a job, everybody’s got a dream.

-Usnavi, “In The Heights” by Lin-Manuel Miranda

Make a one-time donation

Become a sponsor with small, monthly contributions

Join Camp Staff!

This page will be updated as we begin hiring and filling job positions.

Our goal for First Term opening is August 2025!

Administrative Positions:

  • Headmaster of Vitality: Audrey Anna Meader
  • Headmaster of Serenity: Virginia Leah Gaffney
  • Headmaster of Sagacity
  • Headmaster of Alacrity

Officer Positions:

Requirements: Must be 25+ with high school diploma or GED, proficient in communications, responsible for time and material management, have experience in child care, experience with disabilities, chronic illnesses, and neurological conditions. Officers are expected to represent Camp at the “front of the house,” handling interactions between guardians and Camp, transitional periods of enrollment and departure, and responsibility for supplies and efficiency.

  • Captain of Vitality House
  • Captain of Serenity House
  • Captain of Sagacity House
  • Captain of Alacrity House
  • Medical Technician
  • Head Librarian
  • Head of Recreation
  • Supply Manager
  • Office Manager
  • Financial Supervisor
  • Property Supervisor

Staff Positions:

Requirements: Must be 18+, proficient in communications, responsible enough to handle time and material management, have experience in child care and care for persons with disabilities or chronic conditions

  • Vitality House manager
  • Serenity House manager
  • Sagacity House manager
  • Alacrity House manager
  • Assistant to Med Tech
  • Kitchen Staff (5 staff members)
  • Librarians (2 staff members)
  • Recreation Leaders (2 staff members)
  • Office Aids (2 staff members)

Prefectry Positions:

Requirements: Must be 15+, enrolled in high school or a graduate with a diploma/GED, be patient and experienced in leadership, child care, and have the responsibility to handle time and material management. 

  • Vitality (2/20 Campers)
  • Serenity (2/20 Campers)
  • Sagacity (2/20 Campers)
  • Alacrity (2/20 Campers)
  • Jr. Med Tech (1/20 Campers)
  • Library (1/30 Campers)
  • Labs (1/30 Campers)
  • Outdoor Rec Areas (1/30 Campers)
  • Indoor Rec Areas (1/30 Campers)
  • Office (1/50 Campers)

Camp Oak Hallows relies heavily on volunteered time and donations, as is essential for keeping tuition and program costs down for students and Campers. “Room and board” are included as compensation for staff members. Wages are tiered as above and standard for all staff members, not determined hourly.

Are you a good fit for Camp employment? Answer Y/N to the following and tally up your answers at the end.

  1. I am responsible for my time and don’t struggle to manage my schedule
  2. I am responsible for my materials and don’t struggle with preparedness
  3. I am respectful of people and don’t discriminate against others
  4. I am respectful of my environment and care about the state of my world
  5. I practice safe behaviors without having to be reminded
  6. I engage in conversation easily and people find me likable
  7. I don’t often find myself homesick or in need of retreat
  8. Spending prolonged amounts of time on-Camp will not hurt me physically or emotionally
  9. I am patient and understanding with children
  10. I like being outdoors and know how to do so safely and responsibly
  11. I like physical activity and have few mobility issues
  12. I am calm and collected under pressure
  13. In the event of emergency, I have no problem remembering what to do
  14. When my co-workers need help, I will offer my help, even if I’m supposed to be “on break.”
  15. If a sick Camper woke me up at 3am, I would take them to the Infirmary, and not just tell them to go back to bed
  16. I can handle the Texas heat, and know how to keep myself and others cool
  17. I usually remember to wear sunscreen and to reapply
  18. I would go through training (such as becoming a lifeguard or Med Tech) to be more helpful at Camp if upper-level staff asked me to
  19. I’ll only complain about chores a little bit, and still get them done
  20. I am ready to have limited access to my personal technology and won’t get burned out if I have to wait until Lights Out hours to check social media
  21. I understand that different Campers need different things, and I am prepared to figure those things out and do my best to provide that care
  22. I use deodorant and engage in good hygiene and grooming behaviors without having to be reminded
  23. I would be proud to work for Camp Oak Hallows
  24. I would only sometimes count down the minutes to my break, and never show my frustration or eagerness in the presence of Campers, families, or other non-Staff personnel
  25. I have my physical and mental health in check, and know the warning signs of oncoming stress or difficulty relating to my personal health

How’d you do? If you answered at least 3/5 (15) of these questions with a “Yes,” you should consider applying to camp. If you found yourself more often thinking, “That’s not me,” maybe now is not the best time to consider employment for Camp Oak Hallows.

When you work for Camp, you’re not just caring for yourself. You’re caring for Campers, your fellow staff members, and the environment you’re living in. It is essential to have not only your personal health under control and well attended, but also be prepared to face the stress of caring for the lives around you. Sometimes, Camp life can be more stressful than life off-Camp, but it’s important to remember that for many of the people and animals around you, Camp is home, and respecting Camp is the first step of being a part of it.

Staff Rules and Guidelines

  • No staff member will engage in private romantic, sexual, or otherwise “adult” relationships with a Camper or student, no matter the age or “innocence” of the relationship.
  • No staff member will use drugs, smoke, or drink alcohol in the presence of a Camper, student, or non-Camp personnel such as families and guardians while on-Camp or off-Camp while representing Camp (in Camp clothes or vehicles.)
  • No staff member will engage in inappropriate behavior on- or off-Camp such as illegal, disruptive, lude, or discriminatory activities, even when off-duty, and especially not in the view of Social Media. Staff should never be “high,” “drunk,” or inebriated while on-Camp without the express, direct consent of Admin, even while off-duty. This will result in removal from Staff.
  • Personal technology such as cell phones, tablets, computers, and gaming devices should not be used for personal entertainment during on-duty hours (don’t watch Netflix while your Campers are doing a craft project.) Limit use of personal technology to the occasional photo op, playing appropriate music for your group,  emergency situations, and off-duty time. Remind Campers to limit their personal technology use to times specifically designated for the use of personal technology. Kapers Time is not the time for texting Mom and Dad, that can wait for lunch or a Free Hour. You don’t have to stop and look at every picture immediately after you take one, or post it on the spot.
  • Try to represent Camp Oak Hallows in the best way possible. Wear Camp attire, use sunscreen and bug spray, speak in respectful terms, and maintain a positive attitude – even if on the inside you’re seething and want nothing more than to play The Quiet Game for the next several hours.
  • Follow prescribed methods of behavioral correction and misbehavior punishment.
  • Be accessible to Campers, students, families, and other staff members as much as possible. The occasional need for Me Time is understandable, but you shouldn’t be disappearing to the Don’t Talk to Me Closet more than twice a week for short periods of time.
  • Be energy efficient, and help others be efficient too. Don’t leave fans or lights on when you’re not using a space. Only plug-in when low on battery, and you really need to charge. Try not to run AC and heat outside of the 70s range. Only use undamaged equipment and wires. Don’t leave vehicles running when not in use.
  • Be water efficient, and help others be efficient too. Try to keep showers short. Shave with a bucket of water and towel without the water running. Turn off the faucet while you brush your teeth or wash your face (you don’t leave the Coffee tap running while you’re drinking.) Water plants with a can instead of a hose. If you find something running but no one seems to be around, turn it off.
  • Be time efficient, and help others be efficient too. Campers like to stay busy, and having downtime can lead to homesickness, boredom, frustration, and can call attention to depression, anxiety, or other discomfort. Make transition time minimal. Try not to let the entire group slow down for just one or two Campers. Facilitate learning and engagement whenever possible. Keep an “Instant Activity” list on you for emergencies.
  • If you can share it, share it. If you don’t want to share it, don’t let others know you have it. If you can’t share it, be kind when you tell those who ask for it that it’s not for sharing or can’t be shared at the moment.
  • Expect the unexpected. There is no such thing as a dull day at Camp. Every day brings new challenges, and Experience Points add up fast. Regular meetings and communication flow among staff and prefectry will encourage growth as a team and help keep Camp strong as a family. Sometimes Campers who were fine just two seconds ago are suddenly throwing up something pink and slimy. Sometimes a scraped knee can seem like Life or Death. Sometimes, even though I’m pretty sure I signed up for us to use the pool right now…,  you may find yourself needing quick thinking skills and a little cooperative energy.
  • Be honest. Don’t take on tasks you’re not ready for. Speak up when you’ve been pushed into being responsible for things you’re not confident in your ability to manage. Never be afraid to ask for more time or supplies or help. Know your limits, communicate them. Don’t try to look more responsible than you are, because Campers can see right through unpreparedness, and will have no problem throwing a curveball or calling you out. Improvisation is fine, as long as you tell an Officer or Admin what’s going on. Don’t try to keep problems under wraps. If they get too big to manage, you don’t want to be caught having to explain why you didn’t report a bullying situation earlier.
  • Be understanding. Campers and students come from all kinds of backgrounds. Some are just here for the view of the stars. Some are here because home life isn’t safe, or maybe there is no “home” right now. When you see a Camper in need, find a way to fill their needs without calling out that need. If you think it’s possible, try communicating with a Camper about the need before you try to fill it- there’s a difference between “I forgot my toothbrush” and “I don’t have enough clothes for the week, or a way to do laundry.”
  • Try new things! Help Campers try new things! Just also be safe about it, and use your better judgment when it comes to Campers requesting to try things. If you’re not sure, ask an officer or Admin.
  • Do your best to respect others and their properties the way you expect yourself and your properties to be respected. Don’t be a hypocrite when it comes to who’s really allowed to be using their phone right now. Pranking someone is an invitation to be pranked. Spraying a hose at someone is an invitation to be sprayed. You get the idea. (If you don’t, maybe you shouldn’t be applying for a job as subjective as this.)
  • Know when it’s time to be a leader, and when it’s time to be led. Be respectful of your fellow Camp members, both youth and Staff. Taking the lead is honorable and often fun, but stepping back is not shameful, or weak. It takes just as much respect and confidence to be a Captain as it does to be an assistant, or even just a part of a group. Getting up and leading a game is great, and having the spirit and drive to do so makes you a great addition to Camp- but don’t fight for the spotlight. Try not to compete with others when it comes to whose ideas are being utilized at the time.
  • Have ideas and share them. Some people aren’t artsy, some aren’t athletic, and some really aren’t into math… but everyone’s got something. Try to participate in the endless innovation of Your Thing. Invent games, design craft projects, lead tutorials, just be a part of the ingenuity and growth of Camp and its stockpile of ideas and resources. If you’re shy about your ideas, feel free to submit them in writing, or have a personal meeting with an officer or Admin. There is no shame in shyness or presentation anxiety!

We hope to see you soon!

Love, The Headmasters

Camp Enrollment Information

This page is not the actual application for enrollment. Look at this page to get an idea of what the application looks like, and deduce if you or your Camper is ready to be a Camper.

The Camper Preparedness Checklist

  • Independent and Dependable: Camper can be trusted to be functional away from home and family
  • Time management skills: Camper can be trusted with a schedule or timetable of their own creation to keep with minimal reminders
  • Preparedness skills: Camper can look at their belongings and know what they need to pack in a daybag for their activities without having to return to their bunkspace between every scheduled activity
  • Respect for themselves: Camper can manage their own eating, hygiene, space cleanliness, basic health, and for students, course progress, with minimal reminders
  • Respect for peers: Camper is ready to interact with others in a civil, friendly way, and is able to form respectful relationships with others, and maintain their circle without need for frequent intervention by Staff
  • Respect for superiors: Camper understands their role as a member of Camp, and is prepared to follow rules, meet expectations, and show understanding of instructions set by prefects, staff, officers, and Admin
  • Respect for the environment: Camper is aware of their surroundings and is prepared to share responsibility for the state of Camp through Kapers, participation in group upkeep, and interest in keeping Camp awesome in general
  • Supportive team: It is important that every Camper and have a network of guardians looking out for their interests. This is usually a combination of family, prefects, staff, officers, and an Admin. Different Camp employees meet different needs- disabled Campers need at least one Med Tech, while abled Campers will likely want a library, lab, or rec staff member on their team instead. Assembling your Camper’s support team is the most important step in getting ready for camp.
  • Honest assessment of cost-supply preparedness: Kids need camp, but before they can thrive here, they need the right tools. Camp Oak Hallows is never opposed to filling gaps in supplies or providing aid. It is ESSENTIAL that Camper applications are thoroughly, unabashedly honest about the needs of Campers, down to the smallest details. It’s much better to put “My Camper will need to be helped in the shower” or “My Camper may need some extra shirts” on the application than to leave Staff in the dark and hope your Camper can figure it out for themselves, or leave it up to the Camper to ask for Staff help later on. Staff will rarely say no to assistance or accommodation needs. Instances where Staff would have to say no would be in extreme cases, such as needing help with regular motor skills, or regular reminding not to spit in frustration. Situation on the A-Spectrum is not cause for application rejection. Only in such extreme cases would Camp request residence of a “Home” support team member to join the Camper as a companion. Living situation accommodations can be arranged to best fit the needs of the companion and Camper. It is not the job of General Staff to personally support Campers with extreme needs. General Staff are responsible for the general wellbeing of Campers, such as brushing teeth and hair, laundry, and sunscreen. Campers with mobility needs will likely have a Med Tech companion on-call or as-needed, and part of their support team.

So, do you think you or your Camper is ready to come on out and join us?

Let’s Cost-Evaluate. These are estimations of cost.

One Week of Camp (Sunday-Friday):

Bunk: $30 (Includes cabin bed, wifi, utilities)

Meals: $150 (Includes three meals and a snack, or five small meals a day)

Laundry: $5 / $2 BYOS

Activity Hours:

  • Daily Swim: $10/wk
  • Daily Craft: $10/wk
  • Daily Group Rec Activity: $15/wk (Equipment use + facilitation and guidance)
  • Daily Solo Rec: $10/wk (Equipment use)
  • Special Program (Faith-based, therapeutic swim, etc.): Varies (See: Programs)

One Week of School (Sunday-Friday):

Bunk: $50 (Includes dorm bed, wifi, utilities)

Meals: $150 (Includes three meals and a snack, or five small meals a day)

Laundry: $5 / $2 BYOS

Courses: Cost depends on administration method

  • Edgenuity Online School: Prices range from $400-$1,500 per student, lasting multiple weeks
  • UTHS Credit By Exam + Prep Course: $150, over multiple weeks, including exam fee
  • Placement by Released STAAR + Individual Homeschooling: $20/wk
  • Placement by Released STAAR + Small Group Homeschooling: $15/wk
  • Placement by Released STAAR + Lecture Style learning: $10/wk
  • Home-provided curriculum: $10/wk for resource libraries, labs, and learning areas

Activity Hours:

  • Daily Swim: $10/wk
  • Daily Craft: $10/wk
  • Daily Group Rec Activity: $15/wk (Equipment use + facilitation and guidance)
  • Daily Solo Rec: $10/wk (Equipment use)
  • Special Program (Faith-based, therapeutic swim, etc.): Varies (See: Programs)

For every additional consecutive week, subtract $5 from weekly total.

For multiple enrollments from a single household (siblings, for example,) subtract $10 from weekly total from each additional enrollment after the first.

By keeping staff size small, and relying mostly on volunteer services, we are doing our best to keep tuition and enrollment fees minimal and affordable. Upon application, Campers and students can offer their volunteer hours to supplement their costs through additional Kapers. See: Camp Cash The need for financial aid or supplement through service hours will never affect the odds of admittance.

Click here to view the google document

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